Checklist for Potential Meeting Rooms

Capacity of room

Fee or free? If fee, how much? Remember to tell your meeting room contact that you are with the Capital PC User Group, a 501(c)(3) nonprofit educational organization.

Availability--Third Saturdays--noon to 5 pm

Street address--and is door on that street?

Room number and directions to that room within building

Any special Web site helpful to point to for potential attendees?

Parking

• Fee or Free?
• Capacity of lot?

• Station
• Distance

• Requirements/security
• Early access for setup?
• Latecomers
• Food delivery

Projection screen or blank wall?

Lectern?

High-resolution projection for connection to laptop?

Overhead projector for transparencies?

Phone jack for Internet connection?

Electrical outlets--at least 2?

Extension cords needed?

Chalkboard?

Whiteboard?

Easel tripod? Easel paper?

Wheelchair access? 

• Building
• Room

• Location
• Accessibility
• Keys--are the restrooms locked? Can you keep keys in the meeting room?

• Chairs--movable? rearrangeable?
• 4 chairs for speaker area
• 2 tables? 4 tables would be even better! 2 in front and 2 in back (for CPCUG and speaker literature)
• Can the room be rearranged, if necessary? Can you get into the room early to rearrange?
• Other

• Trash--where should we put it?
• Cleaning supplies/trash bags available?
• Other requirements

Refrigerator? Microwaves?

Softdrink/coffee machines available in building? Likely to be stocked?

If the room meets your needs, be sure to reserve it as far as possible in advance. Some sites require that reservations be made a certain number of days in advance.

Fill out any required forms, contacting the CPCUG office for assistance, as necessary, at 301-762-9372 or admin@cpcug.org.

CPCUG Equipment Availability

Internet Connection--Dialup Connection Only
 

Barbara Conn, bconn@cpcug.org, Entrepreneurs and Consultants SIG Chair